Job Description
DIRECTOR, DISTRICT BUSINESS SERVICES
SUMMARY: Directs and supervises the preparation, monitoring, reviewing, auditing, and approval of all fiscal and attendance transactions for school districts within Santa Clara County and the Office; provides highly responsible staff assistance; and performs all other related duties.
ACTIVITIES:
40% BUSINESS MANAGEMENT SERVICES
Plans, directs, coordinates and supervises the preparation, monitoring, review, auditing, and approval of financial and attendance transactions, reports, and budgets, and district payroll-related services including contract payroll processing, payroll auditing, retirement processing, dental plan administration, unemployment insurance administration, wage garnishment, and central records retention; supervises and participates in the preparation of mandated cost claims for districts and Office; ensures compliance with generally accepted accounting practices and applicable regulations and policies; administers the planning, directing, and coordinating of the audit, approval, analysis, receipt, and distribution of major state and local revenues; conducts Special Education fiscal review; prepares revenue limits; and coordinates departmental activities with other departments, school districts, offices of education, and agencies.
20% PROGRAM MANAGEMENT
Assists with the design, implementation, and review of district business systems; designs and implements new and revised systems to ensure effective and efficient departmental operations; develops program evaluation criteria and standards; directs the development of training materials and the training of district staff; supervises and participates in preparing, administering, and monitoring department budget; develops and implements, goals, objectives, policies, and priorities related to departmental activities.
20% SUPERVISION
Selects, trains, delegates responsibility to, and evaluates support staff.
15% ADVISORY SERVICES
Provides technical advice and interpretation and coordinates direct fiscal management services to county school districts; interprets and provides guidelines, applicable regulations, and policy provisions; responds to concerns and requests for information, and provides solutions to related problems; analyzes proposed and enacted legislation and provides advice and guidance; provides guidance on proper records management practices; represents Office and school districts on appropriate local and state committees; and conducts research, analyzes data, and makes recommendations on administrative, organizational, and operational problems, on the formulation of policies and procedures, and on staffing and organizational changes.
5% RELATED ACTIVITIES
Performs all other related duties.
DECISION-MAKING AND PROBLEM-SOLVING: Makes major contributions to and participates in the formulation of broad divisional, organizational, and school district financial directions. Forecasts trends and sets direction for Office and/or participates in planning for external agencies; requires the use of non-traditional approaches to problem-solving; recommends new or revised standards, policies, etc; and uses specialized techniques in analysis of collected data; situations are varied and frequently highly complex; and makes program decisions that frequently have major impact on the entire Office.
REQUIRED MINIMUM SKILLS AND ABILITIES: Ability to analyze, interpret, and apply regulations and policies; knowledge of applicable rules, laws, policies, and regulations; mastery skill in communicating in critical situations, both orally and in writing; mastery skill in financial and statistical analysis and control; mastery skill in creative and adaptive program planning, design, implementation, maintenance, and evaluation; advanced skill in managing personnel through subordinate professional, management, or supervisory staff; and mastery skill in working with others in both authority and non-authority relationships on a routine basis.
REQUIRED MINIMUM TRAINING, EDUCATION, AND LICENSING: Master's degree from an accredited college or university with major course work in accounting, finance, business or public administration, or a related field; master's degree in Business or Public administration preferred; and a valid California driver's license.
REQUIRED MINIMUM PRIOR WORK EXPERIENCE: Five years of job-related experience with demonstrated competence.
REQUIRED INTERACTION (NON-AUTHORITY): Contacts have little or no predetermined structure, and are primarily with the highest level individual both inside and outside the Office; such as Superintendents, business managers, and public officials; and contacts require decision-making and problem solving where Office-wide, cross-divisional concerns are at stake.
SUPERVISION: Directly supervises management and other support staff.
Revised: November 1989
Personnel Commission Approval:
Approved by Board of Education: December 7, 1988