ADMINISTRATOR, SELPA FISCAL SERVICES
SUMMARY: Administers, coordinates, and plans the development, allocation, and reporting of complex financial activities for the Special Education Local Planning Area (SELPA) program and county school districts; advises and serves as expert resource to SELPA and school district administrators on special education financial and business related matters. Prepares distributes a wide variety of financial reports; including the disbursement of Regional Services and Program Specialist funds; and performs all other job related duties.
ACTIVITIES:
45% FISCAL SERVICES
Prepares, audits and files Special Education funding and administrative reports with the Department of Education and other regulatory agencies as prepares, distributes, and monitors budgets, revenue projections, and allocation plans and advises school districts of financial implications; disburses program specialist and low incidence equipment funds to districts; gathers, researches, and analyzes special education funding data, resolves problems, and develops worksheets and reports as needed; reviews special education certification documents; determines County Excess Tax distribution for the Office and districts; establishes and maintains a variety of correspondence, records, and files related to assigned activities.
40% ADVISORY SERVICES
Plans, directs and monitors special projects; confers with auditors; advises and answers financial questions for school districts related to Special Education funding leads and facilitates discussions amongst districts related to Special Education funding; monitors school business legislation; develops complex spreadsheets for revenue projections; serves as information source regarding fiscal procedures, policies, requirements, and standards for Special Education; provides districts with periodic information regarding Special Education funding. Interprets and analyzes policies and regulations; directs and participates in the analysis of legislation and disseminates information on the impact of legislation.
10% DIRECT SERVICE SCHOOL DISTRICTS
Meets and confers with administrators and program managers as needed to provide direction, and technical and procedural assistance on special education fiscal matters; prepares state, regional, and administrative reports.
5% RELATED ACTIVITIES
Performs all other related duties.
DECISION-MAKING AND PROBLEM-SOLVING: Researches, analyzes, interprets, and ensures Office and district actions are in compliance with Education Code, laws, regulations, and court decisions; determines data needs for various financial reports; tests validity of collected data; and reconciles, Special Education reports, tax, and apportionment to state and county reports. Develops and implements short-term and long-term plans; provides data for long-term planning in own division; requires independence and autonomy in decision-making within framework of broadly stated policy guidelines, precedents, specialized knowledge and prior research; situations are varied and sometimes highly complex; and participates in decisions that frequently have major impact across Office Branches and school districts.
REQUIRED MINIMUM SKILLS AND ABILITIES: Knowledge of accounting, budgeting, financial analysis and research techniques as related to school districts; ability to interpret, analyze, and apply laws, codes, regulations and court decisions affecting schools and special education; and ability to design and implement computer work sheets and programs. Advanced skill in communicating both orally and in writing with large and small audiences; advanced skill in financial and other statistical analysis; ability to administer programs; skill in personnel management through coordination and cooperation; and advanced skill in adapting style to divergent situations with groups on a frequent basis.
REQUIRED MINIMUM TRAINING, EDUCATION, AND LICENSING: Bachelor's degree from an accredited college or university with major course work in accounting, business administration or a related field; and a valid California driver's license.
REQUIRED MINIMUM PRIOR WORK EXPERIENCE: Four years of job-related experience with demonstrated competence.
REQUIRED INTERACTION (NON-AUTHORITY): Contacts are somewhat unstructured, and are frequently with high-level individuals inside and outside the work unit, such as auditors, state and county officials, and school district administrators, and staff; and contacts require planning, promoting, strategy development, decision-making, and problem-solving.
Approved by Personnel Commission: 02/15/94
Revised: 03/23/00