CLASS SERIES TITLE: Classified Personnel Specialist I/II

DESCRIPTION OF BASIC FUNCTION AND RESPONSIBILITIES

To perform complex personnel technical support functions related to the examination service of the County Office of Education; to ensure conformance with merit system law, bargaining unit agreements and the rules and regulations of the Personnel Commission.

ALTERNATE CLASS SERIES SPECIFICATIONS

The Classified Personnel Specialist I and the Classified Personnel Specialist II serve as an alternate class series. Persons may be initially employed in either level depending on their qualifications. Persons employed in the entry-level classification may reasonably expect to be reassigned to the journey level classification upon the recommendation of the appointing authority. It is expected that a person employed as a Classified Personnel Specialist I will be prepared for reassignment to Classified Personnel Specialist II within a two-year period.

DISTINGUISHING CHARACTERISTICS

The Classified Personnel Specialist I is the entry level of the alternate class series. Persons appointed to this classification receive training to learn the rules, policies and procedures belonging to the Personnel Commission. Persons receive general supervision and are initially assigned limited responsibilities which are expanded in size and complexity as their job knowledge increases.

The Classified Personnel Specialist II is the journey level of the alternate class series. Persons appointed to this classification demonstrate job knowledge assuring for the effective establishment, application, and implementation of the Commission’s classified employee selection, examination, certification, job classification procedures and related records. Incumbents receive limited supervision and perform a wide range of complex personnel technical support functions that require considerable initiative, accuracy, attention to detail and skill in organization and computer software applications.

ESSENTIAL/TYPICAL DUTIES: The following duties are examples of assignments performed by incumbents in this classification. It is not a totally comprehensive list of duties, nor is it restrictive regarding job assignments.

• Performs complex personnel technical support functions related to recruitment, examination, transfer, job classification, wage and salary, layoff and reemployment for the classified service of the County Office of Education

• Ensures conformance with merit system law and the rules and regulations of the Personnel Commission, personnel policies, regulations and bargaining unit agreements

• Coordinates the preparation of appropriate written, performance, skill and oral panel interview examination test parts

• Researches and determines the appropriate labor markets and advertising methods for the recruitment of specially skilled position openings

• Prepares examination bulletins, describing test parts, recruitment schedules and special requirements for classified positions openings as assigned

• Oversees lateral position transfer processes, announcing positions available for lateral transfer, accepting lateral transfer requests and determining employee eligibility for transfer; coordinates special lateral transfer events

• Appraises applications materials as assigned, assessing individual applicant qualifications to minimum qualifications of specified job classes and identifying most qualified candidates; consults with subject matter experts as needed

• Administers employment testing including test parts for written examinations, performance exercises, skill tests and bilingual/biliterate examinations

• Establishes and maintains employment eligibility lists of qualified individuals within established guidelines and procedures, deleting those eligible persons hired or no longer available for work

• Prepares employment eligibility lists for position openings within assigned job classes, verifying qualifying employment standards, determining scores for eligibility rankings

• Prepares and distributes applicant and candidate notifications for application status, examination results and rank placement on list(s)

• Interprets and explains merit system rules, personnel policies, regulations, bargaining unit requirements to hiring authorities, employees, job seekers, candidates and the general public regarding employment testing and examinations, selection procedures, classification specifications, restricted recruitments, initial salary placement and related personnel procedures and policies

• Receives, records, issues and monitors Request for Certification of Eligibles for specified position openings

• Participates in the development of related forms including employment applications, examinations, test parts, standardized written communications and referral procedures Confers with hiring authorities regarding certification procedures, recruitment status, appraisal panel members, anticipated position openings and related problems and concerns

• Assists job seekers in applying for appropriate positions, matching skills and experience to available positions openings

• Assists with studies related to job classification, wage and salary issues and specific positions, collecting relevant employment data and preparing preliminary reports and charts

• Schedules qualification appraisal interviews, secures panel members; provides an orientation to members and facilitates panel to ensure compliance with applicable regulations

• Reviews requests for reasonable accommodation; determines alternate testing options and arranges accommodations for applicants with disabilities

• Researches and compiles recruitment and personnel related information for specified reports

• May fingerprint employment candidates, and other persons seeking employment credentialing or licensing; operates live scan equipment; and collects appropriate fees

• Performs related duties as required.

EMPLOYMENT STANDARDS

Knowledge of:

• Principles of human resources management including employment law, job classification, and wage and salary administration

• Modern office methods, practices, and procedures

• Effective record keeping systems and procedures

• Research methods, procedures and techniques

• Desktop computer operations and office software applications

• Proper English grammar, punctuation, and sentence structure

Ability to:

• Learn, analyze, interpret and apply laws, rules, regulations, bargaining unit agreements, policies, and procedures pertaining to assigned functions

• Establish and maintain accurate records in all assigned functions

• Perform complex mathematical/statistical calculations with accuracy and speed

• Prepare a variety of professional-quality correspondence, announcements and reports

• Maintain calm and patience in stressful situations

• Assist and advise employees in work reduction or position transition situations in a sensitive and confidential manner

• Understand and carry out oral and written instructions

• Keyboard accurately at a speed of 45 net words per minute

• Operate a variety of office equipment including desktop computer, calculator, scanner, fax machine and printer

• Organize and prioritize assigned tasks

• Effectively communicate orally and in writing

• Maintain professionalism and confidentiality in the course of all personnel interactions and transactions

• Establish and maintain effective work relationships with those contacted in the performance of required duties.

• Work independently and in a team environment with limited supervision (CPSII)

• Effectively focus on multiple tasks within established timelines (CPSII)

• Guide all level of staff in employment testing, position qualifications and selection processes; proper use of forms; required timelines and other pertinent situations (CPSII)

• Administer employment examinations and maintain related records (CPSII)

EDUCATION, TRAINING AND EXPERIENCE

Classified Personnel Specialist I: A combination of education, training and experience which clearly demonstrates possession of knowledge, skill and abilities detailed above. A typical qualifying background would include one year clerical/technical experience related to human resources or personnel management. Experience must include maintaining computerized records. College-level course work in human resources, public administration or a related field is highly desirable.

Classified Personnel Specialist II: A combination of education, training and experience which clearly demonstrates possession of knowledge, skill and abilities detailed above. A typical qualifying background would include three years human resources clerical/technical experience related to recruitment, selection, employment or operations. Experience must include maintaining computerized records, and interpreting and applying complex laws, rules and regulations. Experience providing technical leadership is desirable. College-level course work in human resources, public administration or a related field may be considered as partial fulfillment of the work experience requirement.

BARGAINING UNIT: Office, Technical, and Business Services (OTBS) Unit

WORKING CONDITIONS: Generally, duties are primarily performed in an office environment while sitting at a desk. Incumbents are subject to contact with or constant interruptions by staff, employment candidates and/or employees.

PHYSICAL DEMANDS: Hearing and speaking to exchange information in person and on the telephone; seeing to read, prepare and proofread documents; sitting for extended periods of time; dexterity of hands and fingers to operate a computer keyboard and other office equipment; kneeling, bending at the waist, and reaching overhead, above the shoulders and horizontally, to retrieve and store files and supplies; lifting light object.

Personnel Commission Approval: November 22, 1996
Revised: June 11, 2009